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QuickBooks is a versatile accounting software with various products as accounting tools specific to the needs of many industries and scales of industries. You might be using one of the products of QuickBooks, and due to the progress, you have made, the current product is not compatible with the needs of your business. You might want to upgrade your accounting software as it is cost-effective or expensive now but will save a lot in the future by cutting labor expenses. In this blog, we will attempt to give you a significant understanding of QuickBooks Data Conversion Service.
Why may you opt for another platform and need QuickBooks Data Conversion Services?
Whenever a user has decided to convert the data from QuickBooks Desktop to QuickBooks Online or vice versa, they have contemplated the factors that make their decision worthwhile, which are mentioned in the list below.
- Accounting operations are easy to perform on the desired accounting platform than they are now.
- The user interface is better and more understandable for an everyday person, more likely for a professional accountant.
- The data that you will import from the current QuickBooks product is easily transferable.
What are the Advantages of Using QuickBooks Desktop over QuickBooks Online?
If you want to export QuickBooks Online to Desktop, the following reasons might be why –
- You can customize QuickBooks Desktop for different jobs, which is not possible in the online version.
- QuickBooks Desktop is better for large businesses to perform various operations, like managing inventories and job costing.
- The company data is stored on your computer instead of the cloud software, which is much safer.
- You no longer have to pay the monthly charges required in QuickBooks Online.
- Customers can access different company files using QB Desktop and operate various accounts, which is not possible in the online version.
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What is the Process of QuickBooks Data Conversion?
- Select the most suitable QuickBooks product or other accounting software that fulfills your business’s needs.
- Download and Install the new accounting tool, create a new account, and make a new company file containing the imported data from the current product of QuickBooks you use.
- Arrange the data into your files so that the data integrity remains intact.
- Compress the files with large sizes so that they become compatible and can be accumulated in the new accounting product.
- Familiarize your staff with the interface and functionality of the new QuickBooks accounting product so that your organization’s operations stay uninterrupted.
- Inspect and verify the data with the data you converted on the new platform to see if there are any inconsistencies or data loss.
How to use QuickBooks Data Conversion Tool?
- Initially, download the Conversion Tool and install it, so an icon is created, and you can right-click it to open its Properties.
- Enter into the Compatibility compartment and mark the option to see the program compatibility, and tap the OK button.
- Here, right-click the QuickBooksConversionToolSetup.exe file’s icon and tap the Run as Administrator alternative.
- Further, hit the alternative that is relevant to you, which is either My Client Company or My Own Company.
- Go inside the Accounting Software section, choose the company file, and tap the Next button.
- Further, choose the QuickBooks Product and reach out to the folder containing your company file.
- Decide the conversion level on the list displayed and tap the Next button.
- Here, select the desired accounting preferences and inspect the inconsistencies, if any, before starting.
- Tap the Start button to initiate the conversion and hit the Finish alternative at the conclusion.
Manual Steps to Convert QuickBooks Online to QuickBooks Desktop
You can export QuickBooks Online to Desktop by following the procedure given below –
- Open your QuickBooks Online application and select the Gear icon to go to the Tools menu.
- Select Export Data and click Get Started to choose the data that you want to export.
- Click Continue and select the Continue to Download option to go to the next window.
- Select the Prepare to Export the QuickBooks Online Data option and download the file from the QBO page.
- Launch QuickBooks Desktop and go to the No Company Open window to open the company manually.
- Review the opened file and select the Close the Company option to download it back to QuickBooks Online.
- Save the company file and update its location to ensure that the place is different from Windows Desktop.
- After the downloads are complete, go to the Convert Now tab and select Create a New QuickBooks File and save the downloaded file.
- Name the file in the next window and choose a location to save the file at a local system location.
- Lastly, switch from QuickBooks Online to Desktop by clicking Finish. Once the conversion process is completed, check the transferred data to ensure that there is no mismatch or accidental data loss in the process. For this, go to the File menu and select the report you want to view.
While you can choose among the various QuickBooks variant to perform your business functions, you should go for the variant that suits you the best. If you need to switch from one variant to another, there can be many reasons why. For this, QuickBooks provides a very easy conversion process to switch your data. If you want to convert QuickBooks Online to Desktop, you can follow the steps given in this article to move your QuickBooks Desktop successfully. Hopefully, you have enough understanding of QuickBooks Data Conversion Service.
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